Job description

Job Role: Events Coordinator

Job Location: Dubai, UAE 

Job Description

Ceremonies, Entertainment, Corporate Events, Exhibitions, Activations

Overall Description:

The events agency is seeking a mid-weight, highly motivated, organized, and friendly team player who can coordinate the installation of events, events structures, rentals, and branding for various types of events including sporting, cultural, and corporate. The right candidate needs to be an individual who understands outdoor events build (staging, perimeter, displays, booths, oversized branding, furniture, tents ..etc) and is experienced in events setup and branding. The events may also include the management of entertainment, activations, and audio/Visual elements when needed.

Responsibilities:

You will be responsible for:

• The preparation of proposals and presentations in Microsoft PowerPoint in collaboration with the Designers, 3D visualizers, suppliers, and management’s input
• Developing event budgets and quotations with the support of the production team
• Gathering third-party quotes through their network of suppliers
• Proactively ensuring the set schedule of events installation is followed and executed to a high quality and within the agreed budgets
• Briefing the design studio and maintaining production books
• Willingness to travel for meetings including assuming on-site management for clients’ events
• Coordinating the entire event setup process under guidance from the manager and coordinating all event materials ensuring all timelines are met
• Assisting with the management of budgets in line with the overall events budget; tracking variations, and seeking opportunities to minimise expenditures that will not compromise event quality
• Liaising and communicating with the production team and external suppliers to ensure events are executed to plan

You will:

• Be meticulously organized and able to coordinate, prioritize and complete multiple projects at once
• Be highly detail-oriented with a sharp eye
• Demonstrate professional communication with superior stakeholder leadership skills
• Be results-oriented and have outstanding problem-solving skills
• Have a passion for the events environment
• Flexibility and willingness to work long hours and weekends when necessary

Eligibility:

To be successful in this role you will have:

• Willingness to travel and work on weekends and long hours
• Minimum 2-3 years of events experience with relevant degree or equivalent
• Strong record of achievement in current position
• Advanced computer and analytical skills, and knowledge of the Microsoft Office suite are essential
• Valid Driver's License relevant skills can add value to our company addressing the above eligibility requirements.

• Candidate must be from the events industry

To know more about the role and apply kindly send us your updated resume at [email protected]