Job Summary:

Position Overview: 

As a Front Desk and Admin Assistant at a sports and events management company, your role would involve providing administrative support and being the first point of contact for visitors, clients, and employees. You would be responsible for handling various tasks to ensure efficient office operations. Your job description may include the following responsibilities:
Reception and Front Desk Duties: Greet and welcome visitors, clients, and employees, ensuring a professional and friendly atmosphere. Answer and direct phone calls, take messages, and provide accurate information to callers. Manage incoming and outgoing mail, packages, and deliveries. Maintain the reception area, ensuring it is clean, organized, and presentable. 

Administrative Support: Assist with general administrative tasks such as data entry, filing, scanning, and document management. Prepare and distribute correspondence, memos, letters, and other documents as required. Schedule and coordinate appointments, meetings, and conference room bookings. Assist in the preparation of reports, presentations, and meeting materials. Manage office supplies inventory, order replacements, and ensure stock availability. 

Client and Vendor Support: Provide support to clients and vendors, addressing inquiries, concerns, and requests. Assist with client and vendor contracts, ensuring accurate documentation and record-keeping. Coordinate with internal teams to ensure timely delivery of services and products to clients and vendors. Maintain client and vendor contact information and records. 

Event Support: Assist the event planning team with logistical tasks related to event management. Coordinate event materials, supplies, and equipment. Assist with venue research, vendor coordination, and contract management. Help with on-site event set-up, registration, and coordination as required. 

Travel and Accommodation Coordination: Assist with travel arrangements for employees, including booking flights, accommodations, and transportation. Coordinate travel itineraries and ensure compliance with company policies and budgets. Assist with visa applications and travel document management. 

Office Operations and Maintenance: Assist in maintaining office operations by coordinating with facilities management for repairs and maintenance. Monitor and arrange for the servicing of office equipment and supplies. Maintain office cleanliness and organization. 

Team Support: Provide administrative support to the team, including calendar management, meeting coordination, and expense tracking. Collaborate with internal departments to ensure effective communication and workflow. 

Confidentiality and Data Security: Maintain confidentiality of sensitive information and adhere to data protection and security policies. 

Miscellaneous Tasks: Assist with special projects, event planning, and other tasks as assigned by the management team. In summary, as a Front Desk and Admin Assistant at a sports and events management company, you would play a crucial role in providing administrative support, managing the front desk, and ensuring smooth office operations. 

Requirements and skills 

• Proven experience as front desk representative, agent or relevant position 
• Familiarity with office machines (e.g. fax, printer etc.) 
• Knowledge of office management and basic bookkeeping 
• Proficient in English (oral and written) 
• Excellent knowledge of MS Office (especially Excel and Word) 
• Strong communication and people skills 
• Good organizational and multitasking abilities 
• Problem-solving skills 
• Customer service orientation

To know more about the role and apply, kindly send us your updated resume to [email protected]